Our Privacy Notice explains how we use your personal data, describes the categories of personal data we process and for what purposes. We are committed to collecting and using such data fairly and in accordance with the requirements of the Data Protection Act 2018.
We take your privacy seriously and you can find out more here about your privacy rights and how we gather, use and share your personal information.
Summary
Who we are
UltraCoGroup acts as controller for the personal information you provide to us.
How we get your personal data
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- to carry out relevant services
Your rights
You have the right to object to how we process your personal information. You also have the right to access, correct, sometimes delete and restrict the personal information we use. In addition, you have a right to complain to us and to the data protection regulator. Contact details are shown here.
• UltraCoGroup - send an email via our website
• Information Commissioner: ico.org.uk/global/contact-us
Your privacy rights are detailed more fully below.
How we gather and use personal information
We need to obtain information about you, so that we can provide the agreed level of service to you. This information is normally obtained directly from clients and customers in a face to face meetings, emails or phone calls directly with them. We hold such information as Data Controllers in accordance with the requirements of the Data Protection Act 2018. We use this information to provide our contractual obligations and services. We will not share your information with any other party except as indicated in this Privacy Statement or where required to do so by any statutory, governmental or regulatory body for legitimate purposes.
Sharing and transferring personal information
Where necessary to the provision of our service, we may share your personal information with third parties.
Until you have been informed of the actual third parties with whom we might share your information, and provided that you have not terminated our contract or otherwise objected to that sharing, we will only share in a way that does not enable the third party to identify you. Sometimes we transfer personal information to other countries outside the UK for these purposes, where suitable protection is in place.
Keeping personal information
We keep your personal information securely for as long as we need to for the purpose of providing you with our services under the terms of our service(contract) or for as long as we are required to by relevant regulations.
Legal basis for collecting/processing information
The legal basis on which most of the information that you provide will be collected and processed is to enable us to provide the services we have agreed you require. However, some types of information require your explicit consent.
Full Privacy Notice
Introduction
We take your privacy seriously and you can find out more here about your privacy rights and how we gather, use and share your personal information.
Your Privacy Rights
You have the right to see what personal information we hold about you and you can ask us to correct inaccuracies, delete or restrict personal information or ask for some of your personal information to be provided to someone else. You have the right to object to how we use your personal information. If you need to contact us in relation to any of your rights or wish to make a complaint about how we have used your personal information directly to us or to the Information Commissioner’s Office, you can use the contact details indicated on the first page of this notice.
· Right to withdraw consent: Where you have given us your consent to use personal information, you can withdraw your consent at any time.
· Access to your personal information: You can request access to a copy of your personal information. We will not normally charge for providing this information to you.
· Portability: You can ask us to provide you or a third party with some of the personal information that we hold about you in a commonly used electronic form.
· Rectification: You can ask us to change or complete any inaccurate or incomplete personal information held about you.
· Erasure: You can ask us to delete your personal information where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for keeping it. Note that we might be required by regulations to retain your information even if you want it to be deleted.
· Right to object: You can object to our processing of your personal information for marketing purposes.
· Restriction: You can ask us to restrict the personal information we use about you where you have asked for it to be erased or where you have objected to our use of it.
Legal basis for collecting/processing information
The legal basis on which most of the information that you provide will be collected and processed is to enable us to provide the services that we have agreed you require.
Where you have given us consent, you have the right to withdraw it at any time.
What kinds of personal information we use
We use information relating to your contact details to deliver our services to you.
How we gather your personal information
We obtain personal information:
· directly from you, usually in a face to face meeting but potentially also by telephone or other means;
· from other organisations and service providers where necessary.
How we use your personal information
We hold your personal information as Data Controllers in accordance with the requirements of the Data Protection Act 2018.
We use this information to provide an agreed service to you.
We will not share your information with any other party except as indicated in this Privacy Statement or where required to do so by any statutory, governmental or regulatory body for legitimate purposes.
Sharing and transferring personal information
Where necessary to the provision of our service, we may share your personal information with third parties. The categories of third party are listed below.
Third Party Software Providers
System and hardware companies
Keeping personal information
We keep your personal information securely for as long as we need to for the purpose of providing you our services in the terms of our service (contract) or for as long as we are required to by relevant regulations.
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